Microsoft Word PSC Exam

Microsoft Word is a pivotal tool in the digital realm, indispensable for tasks ranging from drafting to formatting. For PSC Exam candidates, mastering Microsoft Word is essential.

1. Q: What is Microsoft Word? A: Microsoft Word is a word processing software developed by Microsoft.

2. Q: In which Microsoft Office suite is Word included? A: Microsoft Word is included in the Microsoft Office suite.

3. Q: What is the file extension used for Microsoft Word documents? A: The file extension for Microsoft Word documents is .docx.

4. Q: How can you change the font size in a Word document? A: You can change the font size using the Font Size drop-down menu on the Home tab.

5. Q: Which feature allows you to quickly replicate formatting across different parts of a document? A: The Format Painter tool allows you to replicate formatting in Word.

6. Q: What is the function of the "Find and Replace" tool in Word? A: The "Find and Replace" tool helps you search for specific text and replace it with other text.

7. Q: How can you create a bulleted list in Word? A: You can create a bulleted list by using the Bullets button on the Home tab.

8. Q: What is the purpose of the WordArt feature in Microsoft Word? A: WordArt is used to create stylized text with various effects.

9. Q: How can you insert a page break in a Word document? A: You can insert a page break using the "Breaks" option in the Page Layout tab.

10. Q: What is the default file format used by older versions of Microsoft Word (prior to Word 2007)? A: The default file format was .doc for older versions of Word.

11. Q: How can you check the spelling and grammar in a Word document? A: You can use the Spelling & Grammar tool by clicking on the Review tab.

12. Q: What is the purpose of the "Track Changes" feature in Word? A: The "Track Changes" feature allows multiple users to collaborate on a document while keeping track of their edits.

13. Q: How can you insert a table in Word? A: You can insert a table by clicking on the "Table" option in the Insert tab.

14. Q: What is the function of the "Styles" in Word? A: Styles are used to apply consistent formatting to text and paragraphs.

15. Q: How can you add page numbers to a Word document? A: You can add page numbers using the "Page Number" option in the Insert tab.

16. Q: What is the purpose of the "Header" and "Footer" in a Word document? A: Headers and footers contain additional information that appears at the top and bottom of every page.

17. Q: How can you change the margins of a Word document? A: You can adjust margins using the Margins option in the Page Layout tab.

18. Q: What is the difference between "Save" and "Save As" in Word? A: "Save" updates the current file, while "Save As" allows you to create a new copy with a different name or location.

19. Q: How can you apply a border to a paragraph in Word? A: You can apply a border using the Border option in the Paragraph group on the Home tab.

20. Q: What is the purpose of the "AutoCorrect" feature in Word? A: AutoCorrect automatically corrects common spelling and typing errors as you type.

21. Q: How can you insert a hyperlink in Word? A: You can insert a hyperlink using the Hyperlink option in the Insert tab.

22. Q: What is the "Thesaurus" feature in Word used for? A: The Thesaurus helps you find synonyms and antonyms for words in your document.

23. Q: How can you change the line spacing in Word? A: You can change line spacing using the Line Spacing option in the Paragraph group on the Home tab.

24. Q: What is the "Print Layout" view in Word? A: The Print Layout view displays the document as it would appear when printed.

25. Q: How can you create columns in a Word document? A: You can create columns using the Columns option in the Page Layout tab.

26. Q: What is the purpose of the "Table of Contents" feature in Word? A: The Table of Contents feature automatically generates a list of headings and their page numbers.

27. Q: How can you insert a text box in Word? A: You can insert a text box using the Text Box option in the Insert tab.

28. Q: What is the "Zoom" feature in Word used for? A: The Zoom feature allows you to change the magnification level of the document view.

29. Q: How can you change the orientation of a page in Word? A: You can change the page orientation using the Orientation option in the Page Layout tab.

30. Q: What is the purpose of the "Mail Merge" feature in Word? A: Mail Merge is used to create personalized documents such as letters, envelopes, or labels.

31. Q: How can you change the case of text (e.g., from uppercase to lowercase) in Word? A: You can change the case using the Change Case option in the Font group on the Home tab.

32. Q: What is the "Format Painter" tool used for? A: The Format Painter tool is used to copy formatting from one part of the document and apply it to another.

33. Q: How can you insert a page border in Word? A: You can insert a page border using the Page Border option in the Page Layout tab.

34. Q: What is the purpose of the "Autotext" feature in Word? A: Autotext allows you to store and quickly insert frequently used text or graphics.

35. Q: How can you insert a symbol or special character in Word? A: You can insert a symbol using the Symbol option in the Insert tab.

36. Q: What is the "Navigation Pane" in Word used for? A: The Navigation Pane helps you navigate and manage headings, pages, and other elements in a document.

37. Q: How can you add a watermark to a Word document? A: You can add a watermark using the Watermark option in the Design tab.

38. Q: What is the purpose of the "Footnotes" and "Endnotes" features in Word? A: Footnotes and endnotes allow you to provide additional information or references in a document.

39. Q: How can you align text in Word (e.g., left, center, right)? A: You can align text using the alignment options in the Paragraph group on the Home tab.

40. Q: What is the "AutoSave" feature in Word and how does it work? A: AutoSave automatically saves changes to a document at regular intervals, reducing the risk of losing unsaved work. It's available for documents stored in OneDrive or SharePoint.

Set-II Microsoft Word Questions

1. Q: What software is Microsoft Word a part of? A: Microsoft Word is part of the Microsoft Office suite.

2. Q: Which file extension is associated with Microsoft Word documents? A: Microsoft Word documents have the .docx file extension.

3. Q: How do you change the font in a Word document? A: You can change the font by selecting text and using the Font dropdown on the Home tab.

4. Q: What is the purpose of the Format Painter in Word? A: The Format Painter copies formatting from one part of the document to another.

5. Q: How can you create a bulleted list in Word? A: You can create a bulleted list by using the Bullets button on the Home tab.

6. Q: What is WordArt used for in Microsoft Word? A: WordArt is used to create stylized text with various effects.

7. Q: What is the function of "Find and Replace" in Word? A: "Find and Replace" helps you locate specific text and replace it with other text.

8. Q: How do you insert a page break in Word? A: You can insert a page break using the "Breaks" option in the Page Layout tab.

9. Q: Which older file format did Microsoft Word use before .docx? A: The older file format was .doc.

10. Q: What tool in Word checks spelling and grammar? A: The Spelling & Grammar tool can be found in the Review tab.

11. Q: What is the purpose of the "Track Changes" feature? A: "Track Changes" allows users to collaborate on a document while recording edits.

12. Q: How can you insert a table in Word? A: You can insert a table from the Insert tab.

13. Q: How do you apply consistent formatting using "Styles"? A: "Styles" are used to apply consistent formatting to text and paragraphs.

14. Q: How can you add page numbers to a Word document? A: You can add page numbers using the "Page Number" option in the Insert tab.

15. Q: What are "Headers" and "Footers" in Word used for? A: Headers and footers contain additional information that appears at the top and bottom of each page.

16. Q: How can you adjust the margins of a Word document? A: Margins can be adjusted through the Margins option in the Page Layout tab.

17. Q: What's the difference between "Save" and "Save As" in Word? A: "Save" updates the current file, while "Save As" creates a new copy with a different name or location.

18. Q: How can you add a border to a paragraph in Word? A: A border can be added through the Border option in the Paragraph group on the Home tab.

19. Q: What does the "AutoCorrect" feature do in Word? A: "AutoCorrect" automatically fixes common spelling and typing errors as you type.

20. Q: How can you insert a hyperlink in Word? A: Hyperlinks can be inserted using the Hyperlink option in the Insert tab.

21. Q: What does the "Thesaurus" feature in Word provide? A: The "Thesaurus" helps you find synonyms and antonyms for words in your document.

22. Q: How do you adjust line spacing in Word? A: Line spacing can be adjusted using the Line Spacing option in the Paragraph group on the Home tab.

23. Q: What does the "Print Layout" view in Word show? A: The "Print Layout" view displays the document as it would appear when printed.

24. Q: How can you create columns in a Word document? A: Columns can be created using the Columns option in the Page Layout tab.

25. Q: What is the purpose of the "Table of Contents" feature? A: The "Table of Contents" feature generates a list of headings and their page numbers.

26. Q: How do you insert a text box in Word? A: You can insert a text box from the Insert tab.

27. Q: What is the "Zoom" feature in Word used for? A: The "Zoom" feature changes the magnification level of the document view.

28. Q: How do you change the page orientation in Word? A: Page orientation can be changed using the Orientation option in the Page Layout tab.

29. Q: What is the purpose of the "Mail Merge" feature? A: "Mail Merge" is used to create personalized documents like letters, envelopes, or labels.

30. Q: How can you change the case of text in Word? A: Text case can be changed using the "Change Case" option in the Font group on the Home tab.

31. Q: What is the purpose of the "Format Painter" in Word? A: The "Format Painter" copies formatting from one part of the document to another.

32. Q: How do you insert a page border in Word? A: A page border can be inserted through the Page Border option in the Page Layout tab.

33. Q: What is the "Navigation Pane" used for in Word? A: The "Navigation Pane" helps you navigate and manage elements in a document.

34. Q: What is the purpose of "Footnotes" and "Endnotes" in Word? A: "Footnotes" and "Endnotes" provide additional information or references in a document.

35. Q: How do you align text in Word (e.g., left, center, right)? A: Text alignment can be adjusted using the alignment options in the Paragraph group on the Home tab.

36. Q: What is the purpose of the "AutoText" feature? A: "AutoText" stores and quickly inserts frequently used text or graphics.

37. Q: How can you insert a symbol or special character in Word? A: Symbols or special characters can be inserted using the Symbol option in the Insert tab.

38. Q: What is the purpose of adding a watermark to a Word document? A: Adding a watermark enhances the visual appearance of a document.

39. Q: How can you enable "AutoSave" in Word and what does it do? A: "AutoSave" automatically saves changes to a document at intervals, reducing the risk of data loss. It works for documents stored in OneDrive or SharePoint.

40. Q: How do you access the "Zoom" feature in Word and why is it useful? A: You can adjust the "Zoom" level of the document view through the Zoom slider in the bottom-right corner. It's useful for magnifying or reducing the document's display for better viewing.

Set-III Microsoft Word Questions

1. Q: What is the primary function of Microsoft Word? A: Microsoft Word is a word processing software used for creating, editing, and formatting text documents.

2. Q: Which company developed Microsoft Word? A: Microsoft Corporation developed Microsoft Word.

3. Q: How can you save a document in Microsoft Word? A: You can save a document by clicking the "Save" button on the Quick Access Toolbar or pressing Ctrl + S.

4. Q: What is the default file extension for a template in Microsoft Word? A: The default file extension for a template is .dotx.

5. Q: How can you undo an action in Microsoft Word? A: You can undo an action by clicking the "Undo" button on the Quick Access Toolbar or pressing Ctrl + Z.

6. Q: What is the function of the "Page Layout" tab in Microsoft Word? A: The "Page Layout" tab is used for adjusting page settings such as margins, orientation, and page size.

7. Q: How do you insert a page number in the footer of a document? A: You can insert a page number by going to the "Insert" tab and selecting "Page Number."

8. Q: What does the "Zoom" slider in the bottom-right corner of the window do? A: The "Zoom" slider adjusts the magnification level of the document view.

9. Q: What is the purpose of the "Quick Access Toolbar" in Microsoft Word? A: The Quick Access Toolbar provides easy access to frequently used commands like Save, Undo, and Redo.

10. Q: How can you create a new blank document in Microsoft Word? A: You can create a new blank document by pressing Ctrl + N or clicking the "New" button on the Quick Access Toolbar.

11. Q: What is the "Ribbon" in Microsoft Word? A: The Ribbon is a graphical control element that contains various tabs, each with groups of commands.

12. Q: How do you change the line spacing in a paragraph in Microsoft Word? A: You can change the line spacing by selecting the paragraph and using the Line Spacing options in the Paragraph group on the Home tab.

13. Q: What is the purpose of the "Indent" feature in Microsoft Word? A: The Indent feature is used to adjust the alignment of paragraphs, such as creating hanging indents or bulleted lists.

14. Q: How can you insert a table of contents in a Microsoft Word document? A: You can insert a table of contents by going to the "References" tab and selecting "Table of Contents."

15. Q: What is the "Outline View" in Microsoft Word used for? A: The Outline View provides an organized overview of the document's structure using headings and subheadings.

16. Q: How do you change the case of selected text to uppercase in Microsoft Word? A: You can change the case by selecting the text and using the "Change Case" option in the Font group on the Home tab.

17. Q: What is the purpose of the "Review" tab in Microsoft Word? A: The "Review" tab is used for features like spell check, grammar check, and tracking changes in the document.

18. Q: How can you insert a comment in Microsoft Word? A: You can insert a comment by selecting the text, right-clicking, and choosing "New Comment" or using Ctrl + Alt + M.

19. Q: What is the function of the "Thesaurus" in Microsoft Word? A: The Thesaurus provides synonyms and antonyms for selected words.

20. Q: How do you insert a cover page in Microsoft Word? A: You can insert a cover page by going to the "Insert" tab and selecting "Cover Page."

21. Q: What is the purpose of the "Mailings" tab in Microsoft Word? A: The "Mailings" tab is used for tasks related to mail merge, envelopes, labels, and creating mass mailings.

22. Q: How can you insert a text box with a border in Microsoft Word? A: You can insert a text box by going to the "Insert" tab and selecting "Text Box." To add a border, use the Format tab that appears when the text box is selected.

23. Q: What is the "Shading" feature used for in Microsoft Word? A: The "Shading" feature is used to apply background color to selected text or paragraphs.

24. Q: How do you change the language of the text in Microsoft Word? A: You can change the language by selecting the text and using the Language option in the Review tab.

25. Q: What is the purpose of the "Footnote" feature in Microsoft Word? A: Footnotes are used to provide additional information or references at the bottom of a page.

26. Q: How can you insert a cross-reference in Microsoft Word? A: You can insert a cross-reference by going to the "References" tab and selecting "Cross-reference."

27. Q: What does the "Find" feature in Microsoft Word allow you to do? A: The "Find" feature helps you search for specific words or phrases in the document.

28. Q: How can you change the orientation of a single page in Microsoft Word? A: You can change the orientation of a single page by inserting a section break and adjusting the page orientation in the Page Layout tab.

29. Q: What is the purpose of the "Symbols" feature in Microsoft Word? A: The Symbols feature allows you to insert special characters, symbols, and mathematical notations into your document.

30. Q: How can you remove all formatting from selected text in Microsoft Word? A: You can remove formatting by selecting the text and using the "Clear Formatting" option in the Font group on the Home tab.

31. Q: What is the function of the "Page Break" in Microsoft Word? A: A Page Break is used to start a new page in the document at a specific location.

32. Q: How can you insert a hyperlink that opens a web page in Microsoft Word? A: You can insert a hyperlink by selecting the text, right-clicking, and choosing "Hyperlink" or using Ctrl + K.

33. Q: What is the purpose of the "Print" tab in Microsoft Word? A: The "Print" tab provides options and settings related to printing the document.

34. Q: How do you create custom tabs in the Ribbon in Microsoft Word? A: You can create custom tabs by going to the "File" tab, selecting "Options," and then customizing the Ribbon.

35. Q: What is the function of the "Columns" feature in Microsoft Word? A: The "Columns" feature allows you to divide the page into multiple columns, similar to a newspaper layout.

36. Q: How do you adjust the spacing between characters in selected text in Microsoft Word? A: You can adjust character spacing by selecting the text and using the "Font" dialog box from the Font group on the Home tab.

37. Q: What is the purpose of the "AutoSummarize" feature in Microsoft Word? A: The "AutoSummarize" feature attempts to create a concise summary of a longer document.

38. Q: How can you insert a text box with no border in Microsoft Word? A: You can insert a text box and then remove the border by right-clicking the text box, selecting "Format Shape," and modifying the border settings.

39. Q: What is the "Outline Level" used for in Microsoft Word? A: The "Outline Level" is used to assign hierarchical levels to headings, which helps with document structure.

40. Q: How can you adjust the indentations of a paragraph in Microsoft Word? A: You can adjust paragraph indentations using the Increase Indent and Decrease Indent buttons in the Paragraph group on the Home tab.

Set-IV - Shortcut Keys

1. Ctrl + N: New document
2. Ctrl + O: Open document
3. Ctrl + S: Save document
4. Ctrl + P: Print document
5. Ctrl + Z: Undo
6. Ctrl + Y: Redo
7. Ctrl + C: Copy
8. Ctrl + X: Cut
9. Ctrl + V: Paste
10. Ctrl + A: Select all
11. Ctrl + F: Find
12. Ctrl + H: Replace
13. Ctrl + B: Bold
14. Ctrl + I: Italic
15. Ctrl + U: Underline

Navigation and Selection:

16. Ctrl + Left Arrow: Move one word to the left
17. Ctrl + Right Arrow: Move one word to the right
18. Ctrl + Up Arrow: Move to the beginning of the paragraph
19. Ctrl + Down Arrow: Move to the end of the paragraph
20. Ctrl + Home: Move to the beginning of the document
21. Ctrl + End: Move to the end of the document
22. Ctrl + Shift + Arrow keys: Select text
23. Shift + Arrow keys: Extend selection

Formatting:

24. Ctrl + E: Center alignment
25. Ctrl + L: Left alignment
26. Ctrl + R: Right alignment
27. Ctrl + J: Justify alignment
28. Ctrl + D: Font settings
29. Ctrl + Shift + >: Increase font size
30. Ctrl + Shift + <: Decrease font size
31. Ctrl + ]: Increase font size by 1 point
32. Ctrl + [: Decrease font size by 1 point

Styles and Formatting:

33. Ctrl + 1: Apply single spacing
34. Ctrl + 2: Apply double spacing
35. Ctrl + 5: Apply 1.5 line spacing
36. Ctrl + Shift + N: Apply normal style
37. Ctrl + Shift + L: Apply bullet list
38. Ctrl + Shift + 1: Apply heading 1 style
39. Ctrl + Shift + 2: Apply heading 2 style

Editing and Navigation:

40. Ctrl + Backspace: Delete one word to the left
41. Ctrl + Delete: Delete one word to the right
42. Ctrl + Enter: Insert page break
43. Ctrl + Shift + Enter: Insert column break
44. F5: Go to a specific page or location
45. Shift + F3: Change case of selected text

Review and Collaboration:

46. Ctrl + F2: Open Print Preview
47. F7: Spell check
48. Alt + Shift + R: Accept all changes
49. Alt + Shift + C: Reject all changes
50. Ctrl + Alt + M: Insert comment

Remember that these shortcuts may vary depending on the version of Microsoft Word you are using. You can also customize some keyboard shortcuts in Word's options menu to fit your preference